Resourcing Team Administrator

Description

ASA Recruitment’s client, a Public Sector organisation with offices in Edinburgh and Glasgow are currently looking to recruit a Resourcing Team Administrator for an initial 3 month contract (with potential extensions) on a rate of c.£150-£220/day inside of IR35 (based on experience). These roles will require some travel to the offices in Edinburgh and Glasgow.

The Role:

We are looking for a highly organised and proactive Resourcing Team Administrator to support a high-profile recruitment programme delivery talent into large-scale national projects. You will be working closely with the Resourcing Manager and will play a key role in coordinating recruitment activity across a high volume or permanent and contract vacancies, ensuring a smooth and efficient recruitment process from initial vacancy through to onboarding.

Responsibilities:

• Provide administrative support to the Resourcing Manager across a large-scale recruitment programme.
• Coordinate recruitment activity for permanent and contract vacancies.
• Maintain accurate tracking of vacancies, candidate progress and recruitment timelines.
• Liaise confidently with hiring managers, recruitment agencies and other stakeholders to provide regular updates on recruitment activity.
• Monitor the status of vacancies and ensure hiring managers are kept informed throughout the recruitment process.
• Support onboarding activities, ensuring all pre-employment and onboarding tasks are completed efficiently.
• Maintain recruitment records and documentation, ensuring accuracy and compliance with relevant processes.
• Identify and resolve administrative issues proactively to keep recruitment campaigns progressing.
• Assist with scheduling interviews, coordinating offers and supporting the end-to-end recruitment process.
• Produce reports and recruitment updates for the Resourcing Manager and wider project team as required.

Essential Experience:

• Previous experience in a recruitment administration, resourcing or recruitment coordination role within a public sector organisation.
• Experience supporting high-volume recruitment campaigns.
• Confident communicating with a wide range of stakeholders, including hiring managers and recruitment agencies.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and commitment to maintaining accurate records.
• Proactive approach with the ability to work independently and take ownership of tasks.
• Excellent written and verbal communication skills.
• Strong IT skills, including Microsoft Office (particularly Excel, Outlook and Teams).

ASA Recruitment is one of Scotland’s largest independent multi-sector recruitment agencies. We specialise in providing effective tailored solutions for permanent, contract and temporary employment requirements for our Clients and Candidates. We are members of the REC and are ISO certified.

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