Admin Assistant

Description

ASA Recruitment’s client, a Public Sector organisation with offices in both Edinburgh and Glasgow are currently looking to recruit an Admin Assistant to work on a hybrid basis, for an initial 4 month contract starting ASAP on a rate of £15.50/hour to £16.30/hour PAYE based on experience.

Responsibilities:

• Supporting administrative stages of several processes for example Disclosure Checks via the PVG (Protection of Vulnerable Groups) scheme, Skilled Worker Sponsorship, Recruitment and Onboarding and payroll processing.
• Processing and entering high volume of data into various systems and databases accurately and efficiently.
• Conducting thorough and accurate identity checks for a variety of workstreams or purposes, ensuring that all required documentation and verification procedures are completed in timely manner.
• Maintaining and updating records and files as required.
• Assisting with other administrative tasks as required.

Essential Skills & Experience:

• Experience of collaborative working, sharing knowledge and information across teams and the wider organisation.
• Experience working within frontline customer service.
• Experience of working both independently and as part of a team, whilst balancing a range of competing priorities.
• Ability to work with minimal supervision; to plan and prioritise own workloads; and to meet deadlines.
• Flexible approach to learning and problem solving.
• Commitment to personal and professional development.
• Ability to access and collate a wide range of information for a range of audiences.
• Highly effective communicator.
• Strong understanding and appreciation of the need for discretion and confidentiality in the workplace.
• Ability to prioritise conflicting tasks with competing deadlines in a rapidly changing environment.
• Highly developed customer service skills, with a helpful, flexible attitude.
• Understanding of the need for accuracy and attention to detail.
• Proven expertise in using Microsoft 365, in particular Teams, Word, Excel, PowerPoint and SharePoint.
• Fast and accurate keyboard skills.
• Ability to meet the travel requirements of the post.

Desirable Skills & Experience:

• HNC in business administration or SCQF Level 7 equivalence via Professional Development Awards; Higher Education Certificates; Modern Apprenticeships; and SVQs.
• Experience of working within an office support service environment.
• Experience of working with large volumes of data.
• Experience of supporting team meetings, webinars, events and/or conferences online.
• Experience of working within a Health, Social Care or educational environment.
• Working knowledge of online service desks such as Jira.
• Understanding of the application of GDPR to the storage and use of personal information and data privacy.
• Ability to respond to confidential and sensitive situations with confidence and discretion, utilising tact, diplomacy, and persuasion skills when necessary.

ASA Recruitment is one of Scotland’s largest independent multi-sector recruitment agencies. We specialise in providing effective tailored solutions for permanent, contract and temporary employment requirements for our Clients and Candidates. We are members of the REC and are ISO certified.

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