Administration Support

Description

Looking for your next career move?
ASA Recruitment are currently recruiting for an Administration Support on behalf of a Public Sector client based in Edinburgh.

Working as part of a busy team your responsibilities will include:

· Meeting Room Booking Administration and Meeting Room Set-Up – using the room booking system, administer room booking requests and ensure rooms are set up/cleared accordingly to meet user requirements. Arrange/set up catering requirements and ensure refreshments are available for use by staff and visitors. Assist in monitoring physical utilisation throughout the site.
· Travel Bookings – administer travel and accommodation as required by liaising with travel agency providers and staff ensuring requests are dealt with accurately and efficiently and in line with the Travel Policy.
· Stationery – maintain stock levels of office consumables ensuring adequate supplies at central/distributed points at all times.
· Reception – full reception service including handling telephone/visitor enquiries, meet/greet visitors in a professional manner and directing appropriately, booking taxis and franking/mail distribution services.
· Office Security – follow safety and security policies and procedures. By using the security system as directed, retain records of access card issue/returns, ensuring accurate records are kept up to date. Issue as required staff identity badges.
· Mail and Portering Services – provide incoming and outgoing mail service including sorting, distributing, franking and arranging couriers as appropriate. Carry out portering requests in line with customer requirements.
· HSE: Undertake property checks in accordance with procedures and standard checklists ensuring a safe environment/workplace is maintained, including ensuring all general waste and recycling materials are removed and recorded appropriately.
· Undertake and fulfil any other reasonable routine administrative task as requested by line manager (eg Department filing, data input, amending asset inventory data etc).
· Reprographics – ensure equipment is in good working order and filled with paper each working day. Provide guidance to staff regarding equipment functions and capability. Undertake reprographic requests as requested.
Please let me know your thoughts

What We Offer

· Paid holidays.
· Refer a friend scheme with the opportunity to get £100 in shopping vouchers.
· Start ASAP for up to 4 months.
· Salary £10.03 to £11.05 per hour dependent on experience, full time post (37.5 hours per week)

ASA Recruitment is one of Scotland’s largest independent multi-sector recruitment agencies. We specialise in providing effective tailored solutions for permanent, contract and temporary employment requirements for our Clients and Candidates. We are members of the REC and are ISO certified.

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