Secretarial Supervisor

Description

Our client based in Dundee is looking for a Secretarial Supervisor to provide a comprehensive secretarial and administrative service to the Property Department plus day to day supervision of a secretarial team. Deputise for Assistant Admin Services Manager to support PA duties during periods of leave.

Duties include:
Supervisory
· Day-to-day supervision of the departmental secretaries, including monitoring of their workload, organising rotas, appraisals, annual leave, training and development.
· Implement local procedures for Secretarial team and propose changes to existing working practices e.g. Control of Contractor process.
· Deputise for Assistant Admin Services Manager/Property and Assets Administrator in times of planned and unplanned leave.
· The postholder will arrange secretarial cover during planned and unplanned leave.
· Responsible for the implementation and monitoring of appraisals for departmental secretaries ensuring maintenance of standards (ensuring e-ksf system/records are kept up-to-date).
· Organise regular team meetings to be kept informed of changes to practices and to discuss any relevant matters, in line with Assistant Admin Services Manager/Property and Assets Administrator.
Administrative
· Provide supervisory secretarial support service to Property department.
· Maintain electronic diaries for 10 Senior Managers.
· Shared admin support for full tendering process e.g. from registering through to acceptance/regret letters whilst being fully aware of auditing and Standing Financial Instructions.
· Co-ordinate weekly and monthly pay returns via SSTS for Property department rosters. Deal with wage queries from staff.
· Support the Senior Managers in the administration of a range of meetings and events.
· Provide support to Senior Managers and maintain Property department website.

Essential knowledge and experience:

· HND in Business Administration and/or equivalent relevant experience.
· Working knowledge of PECOS, SSTS and Docstore which would take approximately 3 months to learn.
· Self motivated with the ability to work with a high level of autonomy.
· The ability to work against a background of continual change.
· Experience in organising and prioritising own workload and completing to high standards within deadlines.

If this is the role for you please apply now via the link, call Rebecca on 01224 652600 or email an up to date CV
As this is for an immediate start please apply as soon as possible.

ASA Recruitment is one of Scotland’s largest independent multi-sector recruitment agencies. We specialise in providing effective tailored solutions for permanent, contract and temporary employment requirements for our Clients and Candidates. We are members of the REC and are ISO certified.

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