Finance Assistant

Description

ASA Recruitment’s client, a Public Sector organisation in Kilmarnock, is currently looking to recruit a Finance Assistant on an initial 3-month contract (with potential extensions) on a rate of c.£17.77/hour PAYE (based on experience).

The Role:

Provide high-quality finance assistance to support the Finance Manager and Chief Financial Controller in delivering a high-quality finance service and to ensure that Financial Regulations and Procedures are adhered to in support of effective corporate governance. The post holder will have no responsibility for staff or budgetary management.

Responsibilities:

• Support the development of the income or expenditure functions, which will include systems, procedures and policies, in order to underpin the efficient and effective management of the finance service.
• Maintain robust operational financial processes within the organisation in order to ensure that all budget holders are supported appropriately.
• Liaise with budget holders to identify, develop and support the delivery of the financial service to meet the requirements of service users.
• In the delivery of finance functions, ensure that the organisation’s Financial Regulations and Operational Procedures are maintained at all times.
• Support the Finance Manager and Chief Financial Controller in the preparation of reports and other papers to assist in the strategic development of Finance.
• Ensure all transactions (e.g. purchase of or payment for goods and services) are processed in accordance with policies and processes.
• Ensure that value for money is achieved at all times and that procurement activities are undertaken in accordance with the organisation’s policies.
• Support the effective maintenance of relevant systems and databases to ensure the efficient performance of the full range of Finance service activities.
• Maintain effective administration procedures and systems to underpin the efficient performance of the full range of Finance service activities.
• Participate fully as a member of the Finance Team providing cross-cover and support as required where necessary at any of the locations, to ensure a seamless finance service is delivered at all times.
• Provide high-quality customer focussed assistance for all enquiries, by phone or in person to support the activities of the finance function.
• Support the maintenance of robust security arrangements and effective cash management procedures at all times within the finance office.
• Support the implementation of all policies, procedures and regulations generally and with specific reference to finance, quality enhancement health and safety, management of risk, equality and diversity and staff performance and sustain an inclusive and supportive environment in accordance with policy.
• Any other duties as required by Management.
• The post-holder will function with a degree of independence and autonomy, within parameters agreed in conjunction with the Finance Manager, and has some discretion to prioritise and determine workload. Work is demand driven and work activity will be delegated by the Finance Manager and the post-holder is responsible for prioritising workload. Review of work will be in accordance with existing performance management arrangements.

Essential Experience:

• Excellent communication and interpersonal skills, both oral and written are required to achieve effective working relationships with managers, staff, the public, stakeholders, external agencies and existing and potential partners.
• Educated to HNC level or equivalent qualification or relevant experience in a complex finance related environment.
• Evidence of Continuous Professional Development.
• Use of financial accounting software.
• Knowledge of the payroll function desirable.
• Excellent communication and interpersonal skills with the ability to communicates in a range of formats.
• The ability to plan and prioritise a range of work activities, involving personal and confidential information, meet deadlines and work to tight timescales.
• Customer focussed and the ability to provide a professional service at all times.
• Excellent administration skills and the ability to produce high quality work first time.
• A comprehensive knowledge of the Microsoft office suite.
• Ability to analyse and present data and information in final format with minimal supervision.
• Ability to work flexibly across all locations in the region.
• Demonstrable experience of delivering high quality work on time and to tight timescales.
• Experience of providing financial support within a customer focused environment.
• The successful candidate will need to have PVG membership in place ahead of starting the role. This may be applied for after being offered the position.

ASA Recruitment is one of Scotland’s largest independent multi-sector recruitment agencies. We specialise in providing effective tailored solutions for permanent, contract and temporary employment requirements for our Clients and Candidates. We are members of the REC and are ISO certified.

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