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Interim Professional
Executive Support Officer
Description
Our Client sites in the Scottish Public Sector and is looking for a Corporate Services specialist who is able to provide a wide range of business support.
The main areas that the Services cover are finance, procurement, business management, executive and management support, property, training, events, IT/systems, human resources, risk management and programme management.
You will will use a range of corporate systems, in particular Microsoft Office applications, for storing, managing and retrieving information and contribute to the continuous improvement of information systems by sharing views, ideas and their experience to improve the team’s performance, offering and/or seeking practical help when necessary.
Responsibilities:
You will work under direction from the Executive Support Manager, responsibilities will be to ensure efficient back of house services working across enabling functions, provide efficient, effective and proactive support to a team in diary management, organising and preparing meetings and events, prioritising tasks and coordinating activity Liaising with other departments to ensure the flow of information and trailing information to ensure a consistent level of awareness and understanding in a rapidly changing environment.
Experience needed:
To be considered the client would like to to have worked with the Public Sector and be highly skilled in Microsoft Excel for data analysis, reporting and for complex data management, including complex pivot table analysis.
You will need to have proven experience providing high-level executive or administrative support in a fast-paced environment, have a strong ability to manage calendars, schedule meetings, and coordinate travel arrangements, along with excellent written and verbal communication skills, including the ability to draft professional correspondence and reports.
You will also need to have the ability to liaise effectively with internal and external stakeholders at all levels, demonstrate the ability to prioritise tasks, manage competing deadlines, and maintain attention to detail have experience in handling confidential and sensitive information with discretion and have a strong analytical and problem-solving skills with the ability to anticipate needs and take proactive action.
ASA Recruitment is one of Scotland’s largest independent multi-sector recruitment agencies. We specialise in providing effective tailored solutions for permanent, contract and temporary employment requirements for our Clients and Candidates. We are members of the REC and are ISO certified.
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