Centre Coordinator

Description

ASA Recruitment’s client, a Public Sector organisation in Stirling, is currently looking to recruit a Centre Coordinator on a hybrid basis, on an interim contract starting ASAP until the end of December 2026 (with potential extensions) on a rate of c.£14.68/hour PAYE (based on experience).

Responsibilities:

• Process invoices, expense claims and reimbursements through Agresso.
• Support monthly budget reporting and reconciliation, escalating queries to the Director or Finance as needed.
• Support seed funding administration, tracking expenditure against awards.
• Coordinate day-to-day administrative, event and operational matters and use initiative to resolve routine requests, and escalate to the Director when necessary. This is a coordination function and does not carry line management responsibility for any individual.
• Act as a day-to-day point of contact for team members and seed funding recipients on administrative and operational queries, directing requests to the appropriate process or resource.
• Assist with collating publications and engagement data ahead of reporting deadlines.
• Provide logistical support for seminars, workshops, conferences and visiting researcher stays (room bookings, welcome materials, travel/expense processing, catering arrangements, AV support and equipment booking).
• Arrange transport and collection for visiting speakers and researchers (e.g. from train stations or airports) as required.
• Maintain an inventory of shared equipment and room supplies, ensuring items are documented and available to borrow and return.
• Process visiting researcher paperwork and Associate member applications as instructed.
• Maintain the Centre’s shared inbox, calendar, and Teams/SharePoint sites.
• Support meeting scheduling and take minutes as required.
• Update existing content on the website and internal communication channels, as directed by the Centre Director.
• Operational Support to the Director and Deputy Director
• Provide day-to-day administrative support, including diary support, correspondence and general office administration.
• Act as first point of contact for the Director, handling and resolving matters within your remit, redirecting others appropriately, and escalating to the Director only when necessary.
• Support HR-related administrative processes (e.g. contract paperwork submission) as directed.
• Maintain accurate Centre records (financial, research administration and team-related) in accordance with data protection legislation and policy, escalating data protection or freedom of information queries to the Director or Information Governance team as appropriate.
• Work flexibly to support Centre events and conferences, including occasional non-standard hours as required.
• Demonstrate a proactive approach to personal development, undertaking training relevant to the role.
• Undertake any other duties and responsibilities, commensurate with the grade of the post, as directed by the Centre Director.

Essential Experience:

• Qualifications – Educated to a minimum of HND level, or equivalent professional experience.
• Knowledge & Experience – Proven experience in a busy administrative environment; experience of financial administration or processing (e.g. invoices, expenses, budget records) using a finance or ERP system; experience using Microsoft Office applications, particularly Excel; experience managing sensitive/confidential information with tact and discretion.
• Skills & Attributes – Excellent organisational and time-management skills, with the ability to prioritise a varied workload independently; strong written and oral communication skills; sound judgement and the ability to identify when to escalate an issue; ability to work flexibly and collaboratively within a small team.

Desirable Experience:

• Knowledge & Experience – Previous experience in Higher Education administration; experience using Agresso specifically; experience supporting administration or reporting.
• We place great importance on behaviours and attitudes during the selection process to ensure that we bring people into the organisation who support the way we do business. In addition to the duties and responsibilities associated with this role, the role holder will be required to evidence that they can meet the qualities associated with the following behavioural competencies, as detailed within the Competency Framework.
• Managing self and personal skills – being aware of own behaviour and mindful of how it impacts on others, enhancing personal skills to adapt professional practice accordingly

ASA Recruitment is one of Scotland’s largest independent multi-sector recruitment agencies. We specialise in providing effective tailored solutions for permanent, contract and temporary employment requirements for our Clients and Candidates. We are members of the REC and are ISO certified.

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