Project Support Officer

Description

ASA Recruitment’s well-known public sector client is looking to on-board a Project Support Officer who will manage the day to day running to the Programme office for a number of projects and programmes. The post holder will provide high level project support and assist in the delivery of advice and guidance on appropriate management methodologies.

Responsibilities:

· Assist the Project Manager in preparation, delivery, updating and monitoring all project plans, documentation and deliverables
· The post holder is responsible for setting up, maintaining and developing a number of databases and information management system in order to develop and implement procedures to ensure efficiency of the project and programme administration. Maintenance of other databases developed by the jobholder to improve procedures. Regularly provide updates and guidance to NSS Project and Programme Managers as well as other internal/external stakeholders. Undertake the organisation of a large volume of meetings, workshops and presentations.
· Receive and respond to telephone calls/emails as appropriate, keeping the Project Manager/Project Support Manager informed of all relevant issues.
· Provide secretariat support to NSS Programme and Project Managers, associated staff and external stakeholders. Duties include diary co-ordination and arranging meetings together with all related duties. All work must be of a high standard, be completed within agreed timescales and meet PgMS expectations.
· From all systems, the post holder will generate reports for use by management and / or other appropriate individuals. A strong audit trail will be provided.
· Maintain all Programme Management Services documentation as appropriate. Liaise with internal departments to ensure all documentation is acted upon appropriately and meets PgMS/NSS expectations.
· Undertake full and accurate minute taking as and when required for NSS Project and Programme Managers and associated staff and boards which meets PgMS expectations.
· Contribute to preparation of documents which requires an understanding of forward planning and budget control.

Requirements:

· Degree in Office Administration or related subject or equivalent experience gained over 5-7 years in a busy office environment
· In-depth working knowledge of standard office software packages e.g. Microsoft Word, Excel, PowerPoint and MS Project
· Knowledge of effective Project Management/trained in PRINCE 2 methodology
· Team player with excellent interpersonal and communication skills and a well-developed organisational ability
· Experience in the delivery of training and confident in contributing to/with senior colleagues and stakeholders
· Minute taking skills
· To have the ability to learn and gain knowledge of technical phrases to enable an increased efficiency and understanding in their role
· Commitment to updating skills and life-long learning

If you are interested in the Project Support Officer role, please apply by clicking the link below!

ASA Recruitment is one of Scotland’s largest independent multi-sector recruitment agencies. We specialise in providing effective tailored solutions for permanent, contract and temporary employment requirements for our Clients and Candidates. We are members of the REC and are ISO certified.

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