Admin Officer

Description

ASA Recruitment are working on behalf of our client in Aberdeen to recruit a full time temporary Admin Officer. We are seeking a highly motivated candidate with strong administration (including minute taking) and organisational skills.

The role will start working from home until restrictions allow a safe return to the office and duties will include:-

· Provide cover across a range of generic and branch specific tasks for admin team colleagues during times of planned and unplanned absences
· Work closely with colleagues across branches to source and process information as and when required
· Monitor and facilitate requests via the enquiries mailbox
· Hire car bookings – issuing hire car packs and maintaining the spreadsheet
· Taxi booking and maintain Comcabs authorised list
· Responsibility for booking all travel and accommodation for client staff and external stakeholders in accordance with client policies and procedures
· Facilitation of travel, accommodation and subsistence record keeping which includes maintenance of budget commitments and expenditure in order to ensure that the budgetary position is up to date for reporting purposes
· Minute taking and performing secretariat role at official meetings
· Organise online meetings for internal staff, and external stakeholders
· Management of external car park register
· Annual driver declaration and licence checks
· Collation of data and issuing food safety and allergy alerts.

As an admin officer you will have the following essential experience:-

· Excellent minute taking, general administration and organisational skills, with the ability to prioritise and plan workload
· Excellent verbal and written communication skills and confidence in engaging with a range of people at all levels
· Motivated and well organised with the ability to use own initiative to work at times with limited supervision and under pressure to meet project related deadlines and targets
· Good IT skills with a working knowledge of Microsoft Office

This role will require working from home, until restrictions allow a safe return to the work, on a Monday to Friday schedule.

If you see yourself having the required experience, then please forward an updated version of your CV and click the link to apply.

ASA Recruitment is one of Scotland’s largest independent multi-sector recruitment agencies. We specialise in providing effective tailored solutions for permanent, contract and temporary employment requirements for our Clients and Candidates. We are members of the REC and are ISO certified.

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