Administration Officer

Description

Our client in Aberdeen are sourcing for an Administration Officer on a temporary basis until end of December 2021.

This is a full time post for 37 hours a week (Monday to Friday) on a day rate, based on a salary of £20,064 per annum PAYE plus holiday accruals.

Currently the post will be based from home and when things return back to normal the position will be based in Head Office in Aberdeen.

Overview of post:

The role of an Administration Officer is required to be a highly motivated individual with strong administrative and organisational skills. The role also requires strong collaborative, written and verbal communication skills including being proficient with IT, in particular the Microsoft Office suite.

Main Duties

· Provide cover across a range of generic and branch specific tasks for colleagues during times of planned and unplanned absences.
· Budget control and administration of stock levels to ensure stationery in head office is adequately maintained and distributed.
· Development and distribution of a range of official certificates and letters
· Work closely with colleagues across branches to source and process information as and when required.
· Minute taking and performing secretariat role at official meetings.
· Key accountability for the organisation of meetings for internal staff, and external stakeholders, including booking of conference rooms and arranging refreshments as and when required.
· Operation of and facilitating the maintenance of the computer filing processes.
· Facilitation of Branch and Board meetings including provision of agendas and papers for hosts and attendees.
· Responsibility for issuing information letters and consultation documents, in both electronic and hard copy versions.
· Collation of data and issuing food safety and allergy alerts.
· Interpretation of databases through developing and reporting on monthly statistics.
· Responsibility for booking all travel and accommodation for staff and external stakeholders in accordance with policies and procedures.
· Facilitation of travel, accommodation and subsistence record keeping which includes maintenance of budget commitments and expenditure in order to ensure that the budgetary position is up to date for reporting purposes.

When back in the office environment:

· Act as first point of contact with visitors to Head Office and provide a brief on local points of note including safety and facilities information.
· Provide administrative support including photocopying, answering routine enquires, processing incoming and outgoing mail along with any other duties as they arise

Essential Skills

· Excellent minute taking , general administration and organisational skills, with the ability to prioritise and plan workload.
· Excellent verbal and written communication skills and confidence in engaging with a range of people at all levels.
· Motivated and well organised with the ability to use own initiative to work at times with limited supervision and under pressure to meet project related deadlines and targets.
· Good IT skills with a working knowledge of Microsoft Office.

The postholder will be expected to have/gain a current Basic Disclosure and be willing to undergo BPSS checking.

If you are interested in the role of Administration Officer in Aberdeen please apply today with an up to date CV

ASA Recruitment is one of Scotland’s largest independent multi-sector recruitment agencies. We specialise in providing effective tailored solutions for permanent, contract and temporary employment requirements for our Clients and Candidates. We are members of the REC and are ISO certified.

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