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Regulated Procurement Officer


Contract Type



Holiday Accrual


26th November 2019

Job Reference



Our client in Inverness are recruiting for a Regulated Procurement Officer on a placement up until February 2021 with the option to extend for a further 12 months. The post holder will lead high value / risk regulated tender exercises for a wide range of goods, services and works, reporting to the Procurement Manager. They will manage the end-to-end tendering process from market research and tender strategy development through to contract drafting and hand over; ensuring all relevant legislation and policy is complied with

The typical working week will be 37 hours ( Monday – Friday ) with flexible working available. The pay rate will be negotiable dependent on skills and experience of the candidate

Key requirements of the role:

Establish Collaborative/Partnership Working –
* Develop effective working relationships with stakeholders, ensuring the commercial/procurement relationship is established and end users remain actively engaged
* Provide support and advice to procurement support officers within the team and to various staff with Delegated Purchasing Authority across the organisation
* Represent the organisation at bidder days and supplier events, making presentation and leading Q&A sessions on relevant matters

Contract/Tender Development –
* Work with contract managers to undertake market research, develop tender strategy, specification and award criteria and contract notices for approval, ensuring all legislative requirements are delivered therein
* Demonstrate creativity and innovation in the development of market approach and specifications to maximise business opportunity, paying particular attention to targets on sustainability and community benefit
* Develop cases for contract extensions in collaboration with stakeholders

Tender process and evaluation –
* Make use of the PCS-T system to run the tender exercise, ensuring all communications are carried out within the system
* Assume the role of lead evaluator for regulated tenders, coordinating panel evaluation and taking ownership of consensus scoring and production of tender report in compliance with applicable legislation and statutory guidance

Contract Award and Supplier Debrief –
* Take lead in the awarding process including the drafting and issue of letters in compliance with legislation
* Manage stakeholders and bidders during the standstill period, including the provision of feedback and collation of evidence to defend challenge
* Complete contract drafting and signing process ensuring a full handover is provided to the contract manager, including the production of handover documents and framework guidance

Continuous Improvement –
* Support continuous improvement activities such as engagement with the supplier development programme, participation in audit and support visits and development of
financial processes along with other targets supporting our Procurement Strategy

Required skills and experience:

* MCIPS qualified or working towards MCIPS
* Ability to demonstrable experience in leading and delivering legally compliant tender processes including selection and amendment of appropriate commercial terms and conditions
* Good understanding of the Procurement Reform (Scotland) Act 2014 and the EU Procurement Directives
* Demonstrable experience of contract development with knowledge and understanding of KPIs and reporting outputs
* Track record of developing and maintaining effective engagement with internal customers and external stakeholders

The successful candidate will be required to hold a full UK driving license and be prepared to undertake a Basic Disclosure check along with BPSS check

If you are interested in the post of Regulated Procurement Officer in Inverness and meet the required criteria please apply today with an up to date CV

ASA Recruitment is one of Scotland’s largest independent multi-sector recruitment agencies. We specialise in providing effective tailored solutions for permanent, contract and temporary employment requirements for our Clients and Candidates. We are members of the REC and are ISO certified.