Project Secretary

Description

ASA are currently looking for a Project Secretary to join our client’s Project Management Team on a temporary basis based in Aberdeen. This is a full time position offering 37 hours per week (Monday to Friday) and an hourly pay rate of £12.00 plus holiday pay. The duration of the assignment is 3 months, with a possible extension afterwards.

The main duties of the Project Secretary will include:

* Supporting the Programme Management Officer in the running and management of the Programme Management Office.
* Coordinate and monitor the tasks and workload of the Project Administrators.
* To provide secretariat support for the programmes as and when required.
* Coordinate and organise meetings: prepare the agenda, book meeting rooms, circulate papers, set up teleconference/videoconference, take minutes and ensure action points are taken forward.
* Co-ordinate travel and catering using the internal budgeting system and electronic system.
* Manage the Programme Management Office mailbox.
* To provide support on the upkeep and filing of key programme documentation.
* To support the drafting of any necessary documents or papers as directed.
* To contribute as a team member to the development of the Programme Management Office.
* Assist in the upkeep and upload of documentation to internal website.
* Provide diary support to Programme Managers as and when required.

In order to be considered for the Project Secretary position you will need to have:

* Excellent administration and organisational skills, with the ability to prioritise and plan workload, particularly in a programme environment.
* Excellent verbal and written communication skills and confidence in engaging with a range of people at all levels within a programme management context.
* Motivation and be well organised with the ability to use own initiative to work at times with limited supervision and under pressure to meet Programme related targets and commissions.
* Good IT skills with a working knowledge of Microsoft Office.

If you are interested in this Project Secretary role based in Aberdeen then please do not hesitate and apply with your updated CV today.

ASA Recruitment is one of Scotland’s largest independent multi-sector recruitment agencies. We specialise in providing effective tailored solutions for permanent, contract and temporary employment requirements for our Clients and Candidates. We are members of the REC and are ISO certified.

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