Estates Administrator

Description

ASA are currently recruiting for an Estates Administrator based in the FK10 area to provide administration support to the Estates Maintenance teams ensuring auditable systems are in place to provide assurance that compliance is maintained throughout all administrations processes and procedures. You may have to travel to other establishments within the Central Area to assist where required.

Duties include:
· Processing of requisitions, goods received and invoices using the organisation Financial Management System
· Placing orders with suppliers and the coordination of maintenance contracts, paperwork and service visits
· Recording staff attendance and the population of staff records, including training databases ensuring clear communications are developed between internal and external training service providers
· Attend and provide minutes for meetings
· A key work element of this post is the operation and use of the Computerised Maintenance Management System (CMMS) to allocate, monitor, record and report maintenance tasks

Essential skills, competences, relevant qualifications and previous experience required:
· Five National 5 Qualifications, including English and Arithmetic / Mathematics or equivalent qualifications or relevant experience
· IT Skills: Proficient in the use of IT systems and software including packages such as Excel, Word and Outlook
· Administration Experience: Experience of carrying out general administration duties within a busy office setting
· Workload Management; Experience of dealing with and managing high volumes of telephone and e-mail enquiries
· Finance and Procurement Knowledge; Proven knowledge of finance and procurement policies and processes or willing to develop this knowledge in the workplace with full support from the organisation
· Planning and Prioritising: Ability to effectively prioritise workload to meet departmental and organisational timelines
· Interpersonal Skills: Possess good interpersonal skills and have the ability to work on your own and as part of a team

Required level of security clearance/background check/disclosure:
· Basic disclosure, enhanced disclosure to be applied for upon appointment

ASA Recruitment is one of Scotland’s largest independent multi-sector recruitment agencies. We specialise in providing effective tailored solutions for permanent, contract and temporary employment requirements for our Clients and Candidates. We are members of the REC and are ISO certified.

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