PA

Description

Are you a coordinated and adaptable individual looking for a new challenge? Do you have the ability to prioritise your workload and ensure deadlines are met?

ASA Recruitment are currently working with a large scale client in the public sector who are looking for a new Personal Assistant to join their team.

Personal Assistant main duties include:

• Monitoring and managing the Chief Executive/Strategic Director’s mailbox, processing incoming and outgoing mail, prioritising information and filtering e-mails, ensuring that items are appropriately allocated, actioned and followed-up.
• Providing telephone support for the Chief Executive/Strategic Director and liaising with internal and external stakeholders at all levels on their behalf, to ensure that enquiries are managed and correctly routed within Education Scotland.
• Actively managing the Chief Executive/Strategic Director’s calendar, making decisions on meeting requests as appropriate and providing logistical support, commissioning and organising relevant briefing packs/papers and ensuring daily meeting papers are correct.
• Proactive and forward planning of the Strategic Director’s time, ensuring urgent matters are identified and highlighted as soon as possible.
• Providing secretariat support at team and stakeholder meetings for the Chief Executive/Strategic Director, providing logistical support, commissioning and organising relevant briefing packs.
• Obtain relevant management information and reports as and when necessary.

Personal Assistant role main requirements:

• Providing telephone support for the Chief Executive/Strategic Director and liaising with internal and external stakeholders at all levels on their behalf, to ensure that enquiries are managed and correctly routed within Education Scotland.
• Actively managing the Chief Executive/Strategic Director’s calendar, making decisions on meeting requests as appropriate and providing logistical support, commissioning and organising relevant briefing packs/papers and ensuring daily meeting papers are correct.
• Proactive and forward planning of the Strategic Director’s time, ensuring urgent matters are identified and highlighted as soon as possible.
• Providing secretariat support at team and stakeholder meetings for the Chief Executive/Strategic Director, providing logistical support, commissioning and organising relevant briefing packs.

Benefits:

• The chance to gain experience and work with a large scale and prestigious employer.
• A 9 to 5 role with a generous holiday package in comparison to the private sector.
• Weekly pay as part of an ongoing interim contract.

If you are interested in this role please submit your latest CV and we’ll be in touch soon.

ASA Recruitment is one of Scotland’s largest independent multi-sector recruitment agencies. We specialise in providing effective tailored solutions for permanent, contract and temporary employment requirements for our Clients and Candidates. We are members of the REC and are ISO certified.

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