Administrator

Description

Our client is looking for an administrator to provide comprehensive and confidential support to a busy unit in the Public Health sector. Hybrid role: working between office based in G2 area of Glasgow and homeworking.

Role responsibilities:

· Arranging and co-ordinating diary appointments, managing mailboxes and distribution lists, and organising meetings including catering requirements. Dealing with telephone enquiries using own discretion and initiative, filter and direct calls, relay messages promptly and efficiently. Investigate possible travel itineraries and co-ordinate arrangements where necessary. All work must be to a high standard and completed within agreed timescales.
· Manage the monthly On-Call rota as required. Ensure all On-Call equipment is checked and available for use on a weekly basis. Liaise with the IT department regarding any updates that may be required.
· Organise and maintain an efficient filing and retrieval system ensuring that all necessary information is quickly and easily accessible and confidential records and documents are dealt with in accordance with the Data Protection Act and organisation policies on Records Management.
· Maintain and support administration of various electronic databases and systems e.g. entering and verifying data.
· Support colleagues within team by developing, maintaining and documenting standard operational procedures relating to security, hospitality arrangements, data collection processes, ensuring procedures are accurate and up-to-date. Contribute to divisional groups regarding changes in procedures, e.g. as a result of changes to security or data protection legislation, ensuring these procedures are applied within own area.
· Provide general administrative support to other staff within the group.

Knowledge and experience:

· Educated to at least A / Higher Grade Level.
· High level of competence in office administration, excellent telephone and communication skills, personal organisation, initiative and time management skills.
· Experienced in administration support and have experience in a busy working environment.
· Good working knowledge of Microsoft Office, in particular Outlook, Word & Excel (Access and PowerPoint experience would also be helpful but not essential).
· Good and accurate typing speed is essential.
· Ability to learn and gain knowledge of technical phrases to enable an increased efficiency and understanding in their role.

What now? Does this sound like the role for you? If so, please send an up to date CV or call Rebecca on 01224 652600.

ASA Recruitment is one of Scotland’s largest independent multi-sector recruitment agencies. We specialise in providing effective tailored solutions for permanent, contract and temporary employment requirements for our Clients and Candidates. We are members of the REC and are ISO certified.

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